Position Summary

Provides overall leadership and direction for WYSA.

Key Responsibilities

• Lead board meetings and organizational planning.
• Oversee club operations and strategic initiatives.
• Coordinate and support board members and volunteers.
• Serve as the primary liaison with the Town, Recreation Department, and community partners.
• Assist with significant organizational decisions and conflict resolution.

Impact

Provides the leadership and direction needed for WYSA’s continued success.

Position Summary

Supports the President and helps coordinate WYSA’s operations and special initiatives.

Key Responsibilities

• Assist with board leadership and administration.
• Coordinate assigned projects and organizational initiatives.
• Support volunteer recruitment and retention.
• Help address operational issues across programs.
• Assume the President’s responsibilities when needed.

Impact

Provides leadership continuity and helps WYSA operate effectively.

Position Summary

Oversee player placement, team formation, and coach support for the boys travel program.

Key Responsibilities

• Lead the player evaluation and team formation process.
• Make final roster recommendations and placement decisions.
• Recruit and support travel coaches.
• Address program, placement, and roster questions.
• Coordinate with the BAYS Representative and Director of Coaching as needed.

Impact

Create a positive, fair, and development-focused travel soccer experience.

Position Summary

Oversee player placement, team formation, and coach support for the girls travel program.

Key Responsibilities

• Lead the player evaluation and team formation process.
• Make final roster recommendations and placement decisions.
• Recruit and support travel coaches.
• Address program, placement, and roster questions.
• Coordinate with the BAYS Representative and Director of Coaching as needed.

Impact

Create a positive, fair, and development-focused travel soccer experience.

Position Summary

Manage WYSA’s recreational soccer program for players in Kindergarten through Grade 2.

Key Responsibilities

• Organize seasonal programming, teams, and schedules.
• Recruit and support volunteer coaches.
• Communicate program information to families.
• Coordinate field and equipment needs with the appropriate WYSA coordinators.
• Ensure activities are fun, organized, and age-appropriate.

Impact

Provide young players with a positive introduction to soccer and team sports.

Position Summary

Provides continuity, institutional knowledge, and advisory support to WYSA leadership.

Key Responsibilities

• Advise the President and Board on organizational matters.
• Provide historical context for policies and decisions.
• Support leadership transitions and long-term planning.
• Assist with special projects when requested.

Impact

Preserves organizational knowledge and supports effective leadership transitions.

Position Summary

Manages the inventory, distribution, collection, and replacement of WYSA equipment.

Key Responsibilities

• Maintain an inventory of club equipment and supplies.
• Distribute equipment to coaches and programs.
• Coordinate equipment purchases and replacement needs.
• Organize the seasonal return and storage of equipment.

Impact

Ensures teams and programs have the equipment needed to operate safely and effectively.

Position Summary

Manages player registration, participant records, and financial assistance administration.

Key Responsibilities

• Oversee seasonal registration processes.
• Maintain accurate player and family records.
• Coordinate waitlists and provide registration information for roster development.
• Support families with registration questions.
• Review and administer financial aid requests and applicable program discounts.
• Maintain confidentiality when handling family financial information and assistance applications.
• Provide registration reports to program directors.

Impact

Ensures accurate registration records, equitable program access, and a smooth, confidential experience for families.

Position Summary

Serves as the primary contact for field availability, conditions, and field-related coordination.

Key Responsibilities

• Coordinate field usage and allocations.
• Communicate field closures and condition updates.
• Work with Town departments on maintenance and field concerns.
• Provide field availability information to program and scheduling leaders.

Impact

Helps ensure safe, playable fields and efficient use of available space.

Position Summary

Coordinates referee coverage for WYSA home games.

Key Responsibilities

• Assign referees to scheduled games.
• Manage referee availability and assignment changes.
• Recruit and retain youth and adult referees.
• Communicate expectations and game information to referees.

Impact

Ensures home games are appropriately staffed with qualified referees.

Position Summary

Ensures WYSA coaches and volunteers satisfy applicable safety, background-check, and credentialing requirements.

Key Responsibilities

• Track required background checks, certifications, and credentials.
• Communicate requirements and deadlines to coaches and volunteers.
• Maintain required compliance records.
• Support organizational safety and risk-management initiatives.
• Escalate outstanding compliance matters to WYSA leadership.

Impact

Helps provide a safe and compliant environment for players, families, coaches, and volunteers.

Position Summary

Serves as WYSA’s official liaison with the Boston Area Youth Soccer League.

Key Responsibilities

• Attend BAYS meetings and represent WYSA.
• Communicate league policies, deadlines, and updates.
• Coordinate WYSA’s league-level registration requirements.
• Assist with BAYS-related questions, disputes, and administrative matters.
• Support Travel Program Directors with league communication and compliance.

Impact

Ensures WYSA remains informed, compliant, and properly represented within BAYS.

Position Summary

Supports WYSA’s technology platforms, roster administration, and player evaluation data.

Key Responsibilities

• Manage WYSA technology systems and user access.
• Create and maintain BAYS-specific rosters and league submissions.
• Support Travel Program Directors with roster creation and updates.
• Export and consolidate tryout-level and coach evaluation data for Travel Program Directors.
• Provide technical support to board members and volunteers.

Impact

Ensures accurate rosters, organized evaluation data, and efficient operation of WYSA systems.

Position Summary

Manages WYSA’s financial administration, billing, and financial reporting.

Key Responsibilities

• Process payments, reimbursements, and billing activities.
• Track organizational income and expenses.
• Support annual budgeting and financial planning.
• Maintain financial records and reports.
• Coordinate payments to leagues, vendors, and service providers.

Impact

Promotes financial accountability and supports WYSA’s long-term sustainability.

Position Summary

Builds relationships between WYSA and the broader Walpole community.

Key Responsibilities

• Develop relationships with community organizations and local businesses.
• Coordinate sponsorship and fundraising opportunities.
• Support community events and outreach initiatives.
• Assist with volunteer recruitment efforts.
• Identify opportunities to increase community participation in WYSA.

Impact

Strengthens community partnerships and expands support for WYSA programs.

Position Summary

Manages WYSA’s social media presence and distributes club news, highlights, and promotional materials.

Key Responsibilities

• Create and publish content on Facebook and Instagram.
• Gather player-level photos, videos, and highlights from teams and families.
• Promote player, team, coach, and volunteer accomplishments.
• Distribute club announcements, registration information, and event materials.
• Coordinate with board members and program directors to ensure timely and accurate content.
• Follow WYSA policies regarding player privacy and photo use.

Impact

Keeps families informed, celebrates the player experience, and increases community engagement with WYSA.

Position Summary

Leads coach education and player-development efforts across WYSA programs.

Key Responsibilities

• Develop and promote a consistent coaching philosophy and curriculum.
• Provide training, resources, and support to coaches.
• Support Travel Program Directors during player evaluations and team formation.
• Promote age-appropriate player development.
• Encourage a positive coaching environment focused on growth, sportsmanship, and enjoyment.

Impact

Improves coaching quality and creates a consistent player-development experience throughout WYSA.

• Registrar: Owns player registration records, waitlists, financial aid, discounts, and family registration support.
• Travel Program Directors: Own player placement and team composition decisions.
• IT & Systems Administrator: Converts placement decisions and registration data into BAYS-specific rosters and submissions.
• BAYS Representative: Owns communication with BAYS regarding league policies, deadlines, and requirements.

Workflow: Registration data → placement decisions → BAYS roster creation → league coordination

• Travel Program Directors: Own the evaluation and team-placement process.
• Director of Coaching: Supports evaluation standards, coaching input, and player-development considerations.
• IT & Systems Administrator: Exports and consolidates tryout-level and coaching evaluation data, but does not make placement decisions.

• Social Media Coordinator: Owns social media posting, photo collection, highlights, and distribution of club materials.
• Community Engagement Director: Owns external partnerships, sponsorships, fundraising, and broader community relationships.
• WYSA President: Serves as the official organizational spokesperson for executive or Town-level communications.

• Travel Program Directors: Recruit and support coaches within their respective travel programs.
• K-2 Program Directors: Recruit and support K-2 coaches.
• Director of Coaching: Provides coach education, curriculum, and technical support across programs.
• Compliance, Safety & Credentialing Coordinator: Confirms that coaches complete required credentials and safety requirements.

• IT & Systems Administrator: Owns platform administration, access, exports, data consolidation, and technical roster creation.
• Registrar: Owns the accuracy and administration of player registration records.
• Travel Program Directors: Own the player-placement decisions reflected in roster data.

• Finance & Billing Coordinator: Owns organizational accounting, payments, reimbursements, billing, budgeting, and reporting.
• Registrar: Reviews and administers financial aid and program discounts while protecting family confidentiality.
• WYSA President and Board: Establish or approve the financial-aid policy and exceptions requiring leadership approval.